Academic Assistant (Academic and Operations Administration)

ABOUT VINUNIVERSITY
VinUniversity (VinUni) is Vietnam’s first private, not-for-profit university established to international standards, with the vision of becoming one of the world’s top 100 universities. Guided by its core values (EXCEL) of Empathy, Creativity, Leadership Mindset, Exceptional Capability, and Entrepreneurial Spirit, VinUni develops talent equipped to create meaningful impact in Vietnam and globally.
Founded by Vingroup, one of Asia’s largest private conglomerates, VinUni benefits from a dynamic ecosystem spanning Industrials & Technology, Real Estate & Services, Infrastructure, Green Energy, Culture, and Social Enterprises. This ecosystem provides unique opportunities for collaboration and innovation through leading organizations such as VinFast, Vinpearl, Vinmec, Vinschool, and Vinhomes, as well as a vibrant entrepreneurial network including VinVentures, VinMotion, VinRobotics, VinSpace, and VinEnergo, etc.
VinUni comprises four colleges: the College of Arts and Sciences, the College of Business and Management, the College of Engineering and Computer Science, and the College of Health Sciences. The University has established strategic partnerships with Cornell University, the University of Pennsylvania and Nanyang Technological University to advance excellence in education, research, and innovation.
In 2024, VinUni became the youngest and fastest university globally to achieve QS 5 Stars, earning the highest rating in nine categories: Global Engagement, Good Governance, Program Strength, Academic Development, Teaching, Employability, Facilities, Arts, and Social Impact. The University was also appointed by UNESCO as the first and only UNESCO Chair University, focusing on Environmental Leadership, Cultural Heritage, and Biodiversity.
As a rapidly growing research-intensive university, VinUni is investing in world-class talent, research centers, and cutting-edge facilities to drive breakthroughs in Artificial Intelligence and Machine Learning, Data Science, Environmental Intelligence, Innovations in Health Sciences, Policy Development, and Sustainable Societies.
ABOUT THE POSITION
The Institute of 3D Technology in Medicine (VI3D) is being established at VinUniversity on the foundation of the VinUni 3D Technology in Medicine Center (3D Lab), working closely with Vinmec Healthcare System. Since 2022 the 3D Lab has delivered more than 1,300 personalized cases for 18 hospitals, including patient-specific surgical instruments, anatomical models, cranial implant molds and customized titanium implants, under a quality management system certified to ISO 9001 and ISO 13485. 3D technology in medicine is listed among Vietnam's national strategic technologies, and VI3D is set to deliver national strategic technology tasks on personalized 3D-printed medical devices under the Ministry of Health for 2026–2030, spanning design, polymer and metal additive manufacturing, clinical trials, national standards and commercialization.
Reporting to the Chief of the Institute Office, the Academic Assistant supports the academic and operational administration of VI3D: official correspondence and records with the Ministry of Health, state agencies, VinUni, Vinmec, partners and implementing sites; training courses, workshops, academic events and partner visits; and the archive of the Institute's documents.
The position relies on the Institute's digital systems and AI-assisted tools and is not responsible for technical content, research data or financial vouchers.
KEY RESPONSIBILITIES

• Document registry: Register, route and track incoming and outgoing official documents; follow up response deadlines.

• Correspondence: Draft routine letters, notices and minutes; prepare documents for signature and dispatch to the Ministry of Health, state agencies, VinUni, Vinmec and partners.

• Academic events and training: Organize training courses, workshops, conferences, partner visits and internal meetings, including invitations, materials, logistics and minutes.

• Academic records: Keep records of training courses, trainees, certificates and academic collaborations.

• Operations administration: Process administrative requests with VinUni functions (procurement, facilities, IT, human resources) for the Institute's operations.

• Records and archive: Maintain the Institute's archive in physical and electronic form, ready for retrieval during audits and inspections.

• Digital and AI tools: Use the Institute's management systems and AI assistants for drafting, document tracking and periodic reporting.
  KEY SELECTION CRITERIA

• EDUCATION AND EXPERIENCE

• Bachelor's degree in Office Administration, Business Administration, Public Administration, Education, Languages or a related field.

• At least one (1) year of administrative experience, preferably in a university, hospital or research institute; fresh graduates with relevant internships will be considered.

• KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of administrative document standards (Decree 30/2020/ND-CP) and office procedures.

• Strong organization, accuracy and follow-through.

• Good written and spoken English for working with international partners.

• Proficient in MS Office; quick to adopt document management systems and AI tools.

• Alignment with VinUni’s core values (EXCEL): Empathy, Exceptional Capability, Creativity, Entrepreneurial Spirit, and Leadership Mindset

COMPENSATION & BENEFITS
The salary and benefits are competitive and commensurate with qualifications and experience.
We thank all applicants for their interest. Please note that only those candidates selected for interviews will be contacted.